Commercial English - Booking a room

Writing the first letter

Dear Sir/Madam,

I would like to book a double room for the month of August 2002.

I need an air-conditioned room with bath and shower which faces the sea.

I should be grateful if you would confirm my booking as soon as possible.

Please give me an indication of your rates per night including full board.

Should you have no vacancies please could you give me the address of a suitable hotel in your area?
Signature

Yours faithfully,
Jennifer O'Brian

Useful phrases

I would like to book ...

I am looking for a suitable hotel near the station.

to book/to reserve
Have you reserved seats for the concert?
to hire a car
I would require ...
I would be grateful ...
Could you supply me with a warm blanket?
for the week/month of ...
for three weeks from 14th May
for this/coming/next month
from 20th July onwards
a room with bath and shower
a room with a child's bed
a room with bath and shower
an air-conditioned room
a room which faces the sea
I would be grateful if you would confirm this reservation.
Please answer as soon as possible.
I would be grateful for an indication of your rates.
- including full board
- including half board
- breakfast/evening meal
Bed & Breakfast

Should you have no vacancies ...

to book a room at the Sea Hotel

This text was written by Ulrike Schroedter.

Example of a formal letter

Example of an informal letter

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