Sample letter in Business/Commercial English
|You write to||How to begin the letter||How to end the letter|
|an unknown firm/person||Dear Sir/Madam||Yours faithfully|
|Dear Sir or Madam||Yours truly|
|To whom it may concern||Truly yours|
|a woman whose name you don't know||Dear Madam||Yours faithfully|
|a man whose name you don't know||Dear Sir||Yours faithfully|
|a person whose name you know||Dear Mr/Mrs/Ms Fisher||Yours sincerely|
|Very truly yours|
|a person you know personally||Dear Ann/John||(With) Best wishes|
|All the best|
Example of a formal letter
MICHAEL WARRENS LTD - 78 Court Street - Nottingham - UK
Mrs Sara Fisher
18 St. James Avenue
Bournemouth HB3 4LN
Our ref: US / HK 1082
Your ref: SP / T
Dear Mrs Fisher,
We are pleased to acknowledge your order no. 202 dated 1st October 2001. Your order is already dealt with. We will inform you when the consignment is ready for delivery.
Please do not hesitate to contact us if you require further information.
We thank you for your custom and again look forward to being of service to you in the future.
M Warrens (Mr)
The position of the address is the same like in the letter.
Steet, Road and Avenue can be written in abbreviations (St), (Rd) (Av).
The postcode/zip code you write under the town
Write the name of the country in CAPITAL LETTERS.
Mr Michael Warrens
78 Court St
In the corner top left you can find the following phrases:
- Air Mail
- Please forward
- Postage paid
- Printed Matter
- Registered Sample
- To be called for
This text was written by Ulrike Schroedter.